Volume 1 - Issue 1

Graduate Medical Education

Don't forget the midpoint review!

Seven tips for successful inspection

Research News

Assistance available

Conferecent abstract deadlines

News from Graduate Medical Education

Don't forget the midpoint internal review! Help is available

AOA has required that programs inspected after July 1, 2006, complete an internal review at the mid-point of when they were last inspected to the projected date of the next inspection. We provide documents for assisting with the internal review at www.ohiocore.org/cf/fac-dev/prog-directors.htm and also at the AOA’s website www.doonline.org/index.cfm?PageID=acc_postdocstds.

If you would like more information on internal reviews at mid-point, contact Pam Royston, Administrative Director GME at 740-597-1377 or e-mail Royston@oucom.ohiou.edu.

Seven tips to help accomplish a successful site inspection

If site inspections are a time for anxiety, avoid the stress by starting ahead of time. The easy part is the workbook but the documentation required to substantiate the workbook is massive. Here are some tips to make documentation easier to gather and navigate:

Gather all minutes from the GME meetings, the Medical Staff meetings, and the Board that are required and keep them in a separate file.
Pull resident files and organize! Make sure they are all in the same order. Dividers are very helpful.
Be sure annual and quarterly reviews are filed. Logs need to be up to date. Get help from residents and faculty in regards to medical records. Make sure an adequate sample size is pulled for each resident and somewhere in the chart there is documentation of OMT!
Make the life of the site inspector easier by using Post-it Note Flags on issues regarding medical education activities, such as site inspections, approval of stipends and benefits, and Statement of Commitments to Medical Education.

If you start early and keep the information up-to-date, you will be ready for inspection. Bradley Hobbs, M.A., GME coordinator at Grandview Medical Center, presented additional tips at the last Grandview GME committee to ensure the Dayton hospital’s residency programs were ready for inspections. Hobbs recommendations included:

Make sure to have current CV’s of the program director and faculty.
Review your affiliation agreements and organize by expiration date.
Keep a current program manual with a list of residents, curriculum outline, and evaluation measures.

For more information, contact Mr. Hobbs at Bradley.Hobbs@khnetwork.org.

If you would like more information on site inspections, contact Pam Royston, Administrative Director GME at 740-597-1377 or e-mail Royston@oucom.ohiou.edu.

For answers to questions about the AOA Inspection Process, check out our new the Inspection Flow Chart at www.ohiocore.org/cf/fac-dev/InspectionFlowChart.htm.

Faculty Development News

Sign up now for new faculty development workshops

CORE Faculty Development will deliver the last two workshops, “Appropriate Resources to Use for Literature Searches,” and “Critical Components of Research - How to Formulate a Research Question,” for this academic year to RPAC Program Directors. Check the RPAC Program Directors Meeting Schedule at www.ohiocore.org/cf/rpca-dr.htm.

Got questions about teaching? Contact us. We have answers

Steve Davis, Ph.D., Director, Faculty Development (daviss2@ohio.edu);
Robbin Kirkland, Ph.D., Assistant Director, CORE Faculty Development (Kirkland@oucom.ohiou.edu);
Olivia Sheehan, Ph.D., Assistant Director, CORE Faculty Development Sheehan@oucom.ohiou.edu).

Reseach Office News

Will your graduating residents meet their research requirements?

Help or assistance with research design, IRB assistance, statistical analysis and poster creation is available for graduating residents. They can contact the CORE Research Office at 740.593.2380 or by registering at www.ohiocore.org/form.htm.

Upcoming Conference Abstract Deadline Reminder

OOA Research Poster Exhibition and Competition, June 20, 2009 -- Abstract Deadline: March 20, 2009
ACOFP 46th Annual Convention & Exhibition, March 4-8, 2009 -- Abstract Deadline: Feb. 1, 2009
AOA Research Conference -- Abstract Deadline: April 30, 2009
ACOS Annual Clinical Assembly of Osteopathic Surgeons:-- Abstract Deadline: June 2009

http://www.ohiocore.org/research/Upcomingevents.htm

Dates to remember

D.O. Day on the Hill, March 5, Washington, D.C.
CORE GME Financial Conference, “New Issues in GME Financing in an Old CMS System,” March 6, 8 a.m. to 5 p.m., The Fawcett Center, Columbus
Medical Education Coordinators Meeting, April 7, Athens campus
Association of Osteopathic Directors of Medical Education Meeting (AODME), April 22-25, Seattle, Washington
Society of Teachers of Family Medicine (STFM), April 29 to May 3, Denver, Colorado